Stop losing customers to missed follow‑ups.
Set up a small AI team that replies to leads, wins back old customers, asks for reviews and sends reminders. Every message is checked before it goes out, and anything unusual comes to you first.
No coding. About 3 hours of video. 30-day money-back guarantee.
Approvals botThis morningGood morning, Sam.
1 item needs your decision.
Asked for 20% off a 12-month maintenance plan. That’s custom pricing, so it’s your call.
Hi Dana, thanks for calling about a monthly drain maintenance plan for Hollow Creek Cafe…
The Auditor checked 7 drafts overnight. 2 were approved, 3 were fixed and 1 was blocked.
One card each morning. Example from the course’s demo business.
Customers don’t leave because of bad work. They leave because nobody followed up.
These five jobs fall through the cracks in almost every small business. Each one gets its own automation.
Gets lostA new lead waits two days for a reply and books someone else.
Lead follow-upA reply within minutes, then follow-ups on day 1, 3 and 7 until they answer or book.
Gets lostSomeone asked for a quote, wasn’t ready, and never heard from you again.
Drip emailsA short email series that stays in touch until they’re ready to buy.
Gets lostLast year’s customers forgot you exist.
Win-backA personal note to everyone you haven’t seen in a while, with the offer you choose.
Gets lostHappy customers never leave a review because nobody asked.
Review requestsOne request the day after the job and one reminder. Never anything in exchange.
Gets lostNo-shows and unpaid invoices you don’t have time to chase.
RemindersAppointment reminders the day before, and friendly payment reminders without awkward calls.
A chatbot answers questions. A team gets work done.
You give one goal, like “win back customers we haven’t seen in a year.” Four bots split the work, and each one has a single job.
Manager
Plans the work
Reads your goal, finds the right customers and hands out the tasks.
Outreach
Writes the messages
Drafts a personal message for each customer from your templates.
Auditor
Checks every message
Catches wrong names, wrong prices, unapproved offers and anyone who asked not to be contacted.
Approvals
Brings you decisions
Puts anything unusual on one short card each morning.
You
Make the final call
Approve, edit or skip. Your answers become new rules, so the same question doesn’t come back.
Watch the Auditor check seven drafts.
These drafts come from the course’s demo business, a small plumbing company. Some of them break the company’s rules. Press the button and see what gets caught.
“Hi Maria, it’s been about a year since we flushed your water heater… here’s $25 off your next service if you book in the next 30 days.”
“Hi Jennifer, it’s been over a year since we cleaned your drain. Slow drains tend to come back…”
“Hi Robert, we haven’t seen you since your leak repair. To welcome you back, we’re giving you 25% off any service this month!”
“Hi Gary, it’s been a while since we fixed your toilet. Here’s $25 off your next service…”
“Hi Ana, thanks for choosing us for your leak repair! If you have 30 seconds, a quick Google review helps a small local business like ours a lot… Reply STOP to opt out.”
“Hi Chris, thanks for reaching out! We can definitely help with that slow kitchen drain. Our standard drain cleaning is $99…”
“Hi Dana… we’d be happy to set that up, and yes, we can do 20% off if you sign a 12-month agreement.”
Bots draft. The Auditor checks. You decide.
That’s the one rule the whole course is built on. Nothing reaches a customer without passing the Auditor, and nothing unusual goes out without your yes. Every bot starts in draft-only mode, and you loosen the rules only when you trust them.
Six sections. About three hours. One weekend to set up.
Watch a lesson, then do its one small action before you move on. By Section 5, everything is ready, and you launch your first automation within 24 hours of starting it.
1Start HereSee the whole AI team working before you build anything.
- 1.1Welcome: What Your AI Team Will DoWhat you’ll have by the end, and why an AI team beats a chatbot.4 min
- 1.2Watch the Whole Team WorkThe full team runs a win-back campaign, including the Auditor catching mistakes.7 min
- 1.3How This Course WorksThe plan, the safety rule and your downloads. Fill in your Before Numbers.4 min
2Plan Your AutomationsPick your first automation and write the rules your Auditor enforces.
- 2.1Pick Your First AutomationThe 5 automations, and how to choose the one that pays off fastest for you.7 min
- 2.2Map Your BusinessWhere your leads, customers and tools live, so your bots can reach them.6 min
- 2.3Write Your RulesYour prices, offers, limits and tone: the rules your Auditor will enforce.7 min
3Connect Your ToolsYour customer sheet, email, texting, review and payment links, ready.
- 3.1Build Your Customer SheetGet every customer into your Starter Sheet so your bots can read it.7 min
- 3.2Connect Gmail or OutlookConnect your business email safely, starting in draft-only mode.6 min
- 3.3Set Up Business TextingChoose a texting tool, start registration and send your first test text.8 min
- 3.4Set Up an Email Marketing ToolGet drip campaigns sending from the right place.6 min
- 3.5Get Leads Into Your SheetSend new inquiries straight into your Leads tab, automatically.5 min
- 3.6Get Your Google Review LinkFind, test and save the one link every review request needs.3 min
- 3.7Connect Payments and CalendarsAdd your payment and booking links so reminders have somewhere to point.5 min
4Build Your BotsManager, Outreach, Auditor and Approvals, working on your business.
- 4.1Setting Up GrokbotCreate your workspace, name your bots and connect your sheet and email.6 min
- 4.2The Manager BotThe bot that turns your goals into tasks and keeps the team on track.7 min
- 4.3The Outreach BotThe bot that writes personal messages from your templates.8 min
- 4.4The Auditor BotThe bot that checks every message, proven with the planted-mistake test.8 min
- 4.5The Approvals BotOne decision card each morning, and your answers become new rules.6 min
- 4.6Optional: Finance and Marketing BotsWhat to add once your core team runs smoothly.5 min
5Launch the 5 AutomationsOne lesson per automation, built live from start to finish.
- 5.1Lead Follow-UpReply to every new lead within minutes, with follow-ups until they answer.10 min
- 5.2Drip CampaignWrite and schedule a 6-email series that runs on its own.9 min
- 5.3Win-BackBring back customers you haven’t seen in a while, with the offer you choose.9 min
- 5.4Review RequestsAsk every recent happy customer for a Google review, the right way.8 min
- 5.5Payment and Appointment RemindersFewer no-shows and faster payments, without awkward calls.9 min
6Track, Improve, GrowA 10-minute weekly routine and your next step.
- 6.1Your Weekly Check-InThe 10-minute routine that keeps your AI team improving.5 min
- 6.2When to Let the Auditor Auto-ApproveHow to save more time without losing control.5 min
- 6.3What to Automate NextYour next automations, and how to keep building.5 min
Everything you need to follow along.
- 27 short video lessonsAbout 3 hours in total, with every click shown on screen.
- Course Workbook17 pages of worksheets, setup checklists and the planted-mistake test.
- My AI Team Starter SheetThe Google Sheet your bots run on: customers, leads, rules, templates and tracker.
- Copy-and-paste bot promptsInstructions for the Manager, Outreach, Auditor and Approvals bots.
- Message templatesStarter messages for all 5 automations.
- Demo business practice sheetThe same sheet used in the videos, so you can practice before touching real customers.
- Planning sheetsMeet Your AI Team, the Business Automation Map and the Automation Setup Plan.
This is for you if
- You own a small business with customers you could be following up with.
- You can use email and a Google Sheet.
- You want more replies, reviews and repeat customers without hiring someone.
This isn’t for you if
- You want AI to message your customers with no one checking.
- You’re looking for a get-rich-quick plan.
- You want to learn to code. There’s no coding in this course.
One price. Yours to keep.
Hire Your First AI Team
Launch price. It goes up to $47 when the launch ends.
- All 27 video lessons
- Course Workbook, Starter Sheet and practice sheet
- Prompts for all 4 core bots and templates for all 5 automations
- Keep access to the videos and all downloads
Secure checkout through Stan Store.
day
30-day money-back guarantee. Take 30 days to go through the course. If it’s not worth it to you, email smallbizaiacademy@gmail.com for a full refund. No hoops.
Want more help?
Extra prompts, plus Finance and Marketing bots for when your core team is running smoothly.
Ready-made sheets and message sets you can drop straight into your business.
We set up your first automation together on a live call. Email to ask about a spot.
Not ready for the course? Start with the free checklist.
A 7-page guide to the five automations that save the most time, what each one needs, and the one safety rule that keeps AI from embarrassing your business.
You’ll get the download right away, plus a few short tips by email. Unsubscribe anytime. Privacy
Hi, I’m Javier.
I run my own small business, and I know how easy it is for follow-ups to slip when you’re busy doing the actual work. I started building an AI team to handle my own reminders, and I made this course to show other owners how to do the same, safely.
Every demo in the course runs on a sample business, so you see exactly what “working” looks like before you touch your own customers.
Questions
Do I need to know how to code?
No. Everything is shown on screen, one step at a time. If you can use email and a Google Sheet, you can do this.
What tools do I need?
A free Google account, your business email and a Grokbot plan. Texting and email marketing tools are optional, and the course shows free or low-cost options.
How long does it take?
About 3 hours of video. The course is designed so you can get your first automation running in a weekend, then spend a few minutes a day on your morning card.
Will the AI send something embarrassing?
Not if you follow the course. Every message goes through an Auditor bot that checks names, prices, offers and who has asked not to be contacted. Anything unusual comes to you first.
Will this work for my type of business?
If you have customers and leads you follow up with (or should), yes. The demos use a sample plumbing business, but the steps are the same for salons, contractors, cleaners, gyms, shops and other service businesses.
Is texting customers allowed?
In the US, business texting usually requires registration (called A2P 10DLC), customer permission and an opt-out. The course walks you through it. This isn’t legal advice, so check the rules for your state and industry.
Do I keep access?
Yes. You keep access to the course videos and all downloads.
What if it’s not for me?
Email smallbizaiacademy@gmail.com within 30 days of purchase for a full refund.
Your first automation can be running this weekend.
Start with the follow-up you hate doing most. The course shows you every step, and nothing goes out without your yes.